Back to home

Time Blocking and Planner

Scroll down to start

What's Time Blocking?

Time blocking is a time management method developed by Cal Newport, Author of Deep Work. The method asks you to divide your day into blocks of time. Each block is dedicated to accomplishing a specific task, or group of tasks.

In Journal it!, each day has a theme or themes (Work, Weekend, Holiday,...) which can be set manually or scheduled automatically. Each theme contain a set of blocks (Morning, Work, Evening,...). Each block has a start and end time. You'll schedule your tasks as calendar sessions into these blocks.

Day Structure

By default, your day either has Work or Weekend theme, depend on the day of week.

To edit theme(s) and blocks of a day, on the Planner tab tap the themes section under the day's title to start editing the day's structure. Here you can set the theme(s) of the day and its blocks.

To customize the blocks of the default themes (Work, Weekend), from the main screen open the left panel -> Day Themes -> open the theme you want to edit -> edit the blocks.

Schedule a Theme Automatically

Other than editing day's structure one by one, you can schedule a theme to repeat at a certain days by creating Theme Schedulers. For example, you might have a Birthday theme, you can create a scheduler to repeat it once every year.

To create a theme scheduler, on the day theme screen scroll down to the bottom -> tap the "+" button on the Schedulers section -> set how you want to repeat the theme.

A theme can have multiple theme schedulers. You can deactivate or delete these schedulers to stop the scheduling.

When there are multiple themes scheduled for a day, the theme(s) with the Low priority will be ignored (the default Work and Weekend has priority value as Low).

When there are multiple themes scheduled for a day, the theme with the highest priority will be the primary theme. The day structure will contain all blocks from the primary theme plus unique blocks from the remaining themes.

Time Block

You can customize the color, timer preferences (execution length and break length), and organizers (automatically added to calendar session created from this block).

To customize a block, on the main screen open the left panel -> Day Blocks -> open the block you want to customize.

Schedule to a Day of Theme or a Day with Block

You can schedule a calendar session to the next day of a specific theme (e.g. a calendar session to call your grandma on the next day of Holiday theme), or the next day the has a certain block (e.g. a calendar session to reward yourself on the next day that contain Self-care block).

How to: on the main screen tap the Create button -> switch to the Plan tab -> in the Date section, tap the drop down button and select Day of Theme or Day with Block.

If there is no such date on your calendar yet, the app will postpone the scheduling until such date is available (the app will try to look for the appropriate date after each sync). You can see the postponed calendar sessions in the bottom of the Planner tab on Main screen.

You can also make a calendar session repeat for every day of theme or every day with a block. For example: a calendar session to read every weekend.

How to: create a calendar session -> tap the menu button -> tap Set/edit Repeat -> make sure the state of the scheduler is Active -> in the Repeat section, choose Days of Themes or Days with Block.

Related Topics