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Tasks and Calendar Sessions

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Introduction

In Journal it!, you plan your day with calendar sessions. A calendar session is simply a slot of time on your calendar.

For a simple task, creating a calendar session is enough. But if your task contains multiple calendar sessions spans to multiple days then you can use the Task feature instead.

Create a Calendar Session

To start creating a calendar session, tap the Create button on the main screen -> switch to the Plan tab. Or from the Planner, tap the "+" button on the desired block.

Next, you can select the organizers, edit the Date and Time of Day if needed. In the Time of Day section, you can select a block or an exact time of the day (tap the clock button to switch to Exact Time mode).

Next, tap the Calendar Session button to create a calendar session.

In the edit calendar session screen, you can set the title, color, completable items (subtasks), note, places, participants, reminders, and comment.

Tap Done to save.

Working with a Calendar Session

After creating a calendar session, you can move around or duplicate it: on the Planner tab long press the calendar session -> tap Move or Duplicate -> pick the date and time.

You can export it to the primary calendar of your Google Calendar: long press the calendar session -> tap Export to Google Calendar.

You can use the timer to track the time you spent on it.

Tap the done button to mark the calendar session as done.

If the date has past and the calendar session wasn't marked as done, the app will notify you the next day so you can either mark it as done or move it to another day.

By default, finished calendar sessions won't be added to the timeline but you can do it manually: long press a calendar session -> tap Add to Timeline -> pick a date and time.

Backlog

Backlog is where you can store calendar sessions that you want to do in the future but haven’t decided the date yet.

A backlog calendar session can have no time target or can be targeted to a week or a month.

Backlog calendar sessions with a target will show up in the monthly calendar in the Planner tab, under the weeks/months that they were targeted. With that, you can use backlog as a way to set objectives for a week/month.

To add a calendar session to backlog: on the main screen tap the Create button -> switch to Plan tab -> on the Date section, tap the dropdown button and select Backlog -> tap Set Target to set a target if needed -> tap the Calendar Session button to start editing the calendar session.

To move an existing calendar session to backlog: on Planner long press the calendar session -> tap Move -> on the Date section, tap the dropdown button and select Backlog -> tap Set Target to set a target if needed -> tap Done to save.

To view all the calendar sessions that’s currently in backlog: navigate to Planner -> tap the Backlog button -> here you can view backlog sessions, grouped by their targets. You then can tap the calendar button on each calendar session to schedule it to an actual date thus remove it from backlog.

Repeat a Calendar Session

To repeat a calendar session, first, you open the calendar session view, scroll to the bottom, and tap the “Set/edit repeat” button in the bottom right corner. Doing so will create a scheduler that can schedule future calendar sessions with information taken from the original calendar session.

Setup the Scheduler

Tap the Edit button in the Info section to edit information for the repeating calendar session. Please keep in mind that the information here is independent of the original calendar session.

It’s possible to have multiple calendar sessions for each repeat instance. You can add the additional sessions in the Other Sessions section. Tap Done to return to the scheduler.

Next, set the scheduler's state to Active. The app will ask you to choose the date for the next instance (after the original calendar session).

And then you can set how to repeat the calendar session in the Repeat section.

Using the Days of Theme option, the calendar session will be repeated on days of that theme (after the Next Instance Date). For example a calendar session to repeat on every weekend.

Using the Days with Block option, the calendar session will be repeated on days that contain a specific block (after the Next Instance Date). For example a calendar session to repeat on every day that contain the Self-care block.

In the Upcoming Sessions section, you can take a look at the future instances scheduled by this scheduler within a specific range which is by default is the next 30 days. Make sure to tap the reload button to apply changes first.

In the Past Items section, you can take a look at past calendar sessions scheduled by this scheduler.

Tap Done to save the scheduler.

Task

For a simple task, make it a calendar session is enough but if your task involves multiple calendar sessions, span on multiple days then using the task feature is a good idea. For example, if you have a birthday party coming up, you might want to have a calendar session for preparing the party, another session for the party itself, and possible a session to clean up all the mess after the party is over too.

Create a task

On the main screen tap the Create button -> switch to the Plan tab, select the organizers, date, and time of day, then tap the task button in the bottom.

On the Edit Task screen, you can set the color, type in the title.

By default, the task will have one calendar session which is scheduled to the date and time that you selected earlier and has the same title with the task.

You can customize the default calendar session and add as many calendar sessions as you like.

Next, you can add note, comment. You can also make it repeat by tapping the set or edit repeat button. A scheduler will be created which work in the same fashion as a calendar scheduler in the above section.

Tap Done to save the task.

Working with task

Now you can start working with the calendar sessions of the task on the Planner.

Once all the calendar sessions are marked as done, the app will ask you to either mark the task as done or schedule another calendar session.

Marking a task as done will make it appear on the Timeline.

To see the list of upcoming, finished, and repeating tasks: on the main screen open the left panel -> tap the Tasks section.

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